Unit 2 Notaro Business Park, Huntworth, Bridgwater, Somerset, TA7 0AJ

Complaint’s procedure

Putting our customers first is one of our core values. If you are unhappy about any aspect of the service we have provided, the car or financial product that you have purchased, then please do get in touch and we will look into your concerns and do what we can to put things right.

COMMUNICATION
You can communicate with us in any way that is right for you.
Telephone:
Email:
Letter:

WHAT WE NEED FROM YOU?
In order to respond quickly to your complaint it would be really useful if you could provide us with the following information:
• Vehicle details: vehicle Registration Number, Make & Model and date of purchase.
• Documents: copies of your point of sale documents including your credit agreement if applicable.
• Complaint: a clear statement of what your complaint is about and the resolution you require.

INFORMAL PROCEDURE
Where possible, we will try to resolve your complaint quickly, without any fuss and to your satisfaction within 3 business days (Monday – Friday) of receiving your complaint. If this is not possible then we will use the formal written complaints procedure.

FORMAL WRITTEN PROCEDURE
1. We will acknowledge your complaint in writing (by letter and/or email) within 5 business days (Monday – Friday) of receiving your complaint. We will automatically provide you with a copy of this complaints procedure.
2. We will fully investigate your concerns and then provide a written response to you. This will by letter (sent by email and/or letter) and will be headed FINAL RESPONSE LETTER. We have up to 8 weeks to send the Final Response Letter to you. However we will always aim to provide our written response to you as quickly as possible.
3. The issue of the Final Response Letter marks the end of our formal complaints procedure.
4. If we are unable to respond to your complaint fully and in writing within 8 weeks of the date of receipt, or you are dissatisfied with the response we have provided, you may be able to refer your complaint to the Financial Ombudsman Service, pending the nature of the complaint for adjudication within 6 months of the date of the Final Response Letter. You will be provided with information about how to do this. You can only use the Financial Ombudsman Service if your complaint falls within their jurisdiction. If you would like more information about the Financial Ombudsman Service you can visit their website: www.financial-ombudsman.org.uk.

DATA PROTECTION
If you would like someone else to deal with your complaint on your behalf (for example a friend or relative) this is not a problem. However in order for us to correspond freely with them, you will need to provide your authority for us to do so. We cannot deal with any third party on your behalf unless we are satisfied that you have actually instructed them in the matter.

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